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About Us

Parent Guide

Welcome to our Parent Guide. Here you will find the answers to many of your questions regarding our summer camps and studies. If you don't find what you are looking for, please do not hesitate to contact Summertimes at summerprograms@sssas.org.

List of 9 items.

  • Camper Absences

    CAMPER ABSENCES
    Please notify Summertimes by phone (703-212-2777) or email (summerprograms@sssas.org)  if your camper is going to be absent. Summertimes does not pro-rate or refund for partial attendance.
  • Camper Cell Phone Policy

    We ask that cell phones not be used by campers while at Summertimes. If a camper must bring their cell phone to camp, the camper must leave the phone in their backpack. If a camper needs to reach their parent or guardian, the camper may ask their camp director for permission to use their phone in the camp office.

    Camp directors may permit campers to use cell phones or other electronic devices while in transit for a field trip, but in this case, cell phone use is at the complete discretion of the camp's director.
  • Camper Conduct and Behavior

    Summertimes expects appropriate and safe conduct from all campers, whether on or off our campuses. Summertimes campers are accountable for their conduct to all staff members, at all times. If a camper’s behavior is deemed inappropriate or unsafe, the program Director will contact the camper's guardians. Summertimes reserves the right to require camper withdrawal for behavioral and/or disciplinary problems we determine to be persistently disruptive or unsafe. In the event of a required withdrawal, refunds will not be issued for termination related to behavior and conduct.
  • Camper Photos

    For many of our camps, Summertimes will be taking pictures and distributing to them to parents. Please note that we will do our best to capture each camper in a photo, but we cannot guarantee that we will be able to do so.

    By registering for and having a child participate in a Summertimes summer program, the parent or guardian authorizes SSSAS to use the registered child’s likeness, image, and voice in SSSAS-related communications and materials, in any form or media. Children will not be identified by name in photo captions unless express permission has been given by the parent or guardian.
  • Drop-Off and Pick-Up

    Parents and guardians may drop-off their camper via the carpool line no earlier than five minutes before camp begins. For some camps, camp staff members will escort campers from the carpool line to their camp locations.
     
    For dismissal, any individual picking up a camper must display the pick-up authorization placard (sent via email to registered families) in their car window or present it to camp staff. Only individuals listed in the “Guardian” and “Emergency Contacts” sections of the camper’s registration account will be allowed to pick up the camper. If an authorization placard is not presented at pick up, the guardian’s identity will have to be verified with a government-issued I.D. If an individual picking up a camper is not listed in the online registration account as a “Guardian” or “Emergency Contact,” Summertimes staff will have to contact the camper’s guardians to confirm that the individual is allowed to pick up the camper.
     
  • Extended Day

    For the summer of 2020, in order to adhere to COVID-19 guidance from the CDC and the Commonwealth of Virginia, we are unable to offer Morning Care or Extended Day to campers.
     
  • Lunches and Snacks

    Summertimes has partnered with Fairfax Food Service to offer campers the option of ordering boxed lunches for any given camp week. Lunch for each camp week is $29.25. All ordered lunches will be delivered to your camper's assigned campus on a daily basis and will be distributed by Summertimes staff members.

    To order lunch for your camper’s session, please click here.  
    Click on the MENU LOGIN tab (Top Right)
    Enter code: SS1

    Campers can also choose to bring their own bagged lunch. Please pack lunches that do not require refrigeration. 

    All campers are asked to bring a water bottle and snack, although some camps do offer snacks. Specific information about your child's camp will be provided in your camp's welcome letter, which will be emailed the week prior to your child's camp session.

    Please note that SSSAS is not a nut-free campus. Staff members will have access to all camper allergy information, and accommodations will be made for those campers will severe food allergies.
  • Medication

    Please note that all children under 18 years, as minors, are not permitted to receive medications without parental written consent. If a camper requires any medication while at camp, Summertimes must receive a completed Medication Authorization Form, signed by a parent or legal guardian and a physician, prior to attending camp. At the start of camp, the medication should be checked in by the parent or guardian at drop-off at the "Medication Check-In" sign (located on each campus). Both prescription and non-prescription medication should be in the original container with the direction label attached. Medications will only be administered to the name identified on the label and in accordance with the prescriber’s instructions pertaining to dosage, frequency, and route. 

    Children with Asthma
    The Medication Authorization Form must be completed and signed by a parent or legal guardian and a physician prior to attending camp. For children with asthma, the Asthma Action Plan must be completed and signed by a parent and a physician.

    Children with Allergies
    Please keep in mind that we are not a nut-free campus. Please keep in mind that potential allergens may be present in other camper’s lunches. If a camper requires that an EpiPen be available while at camp, the Medication Authorization Form must be completed and signed by a parent or legal guardian and a physician prior to attending camp. In addition, the Allergy Emergency Care Plan must also be completed and signed by a parent or legal guardian. At drop-off, the camper's parent or guardian should check in a set of EpiPens at the "Medication Check-In" sign (located on each campus). 

    All medications and EpiPens will be returned to campers at the end of the camp week. Please note that Summertimes will not store a camper's medications over a weekend.
  • What to Wear and Bring

    Dress for camps and summer classes is comfortable, while being weather- and activity-appropriate. All personal items should be labeled with the camper's first and last name. Summertimes is not responsible for lost items.
     
    All Camps
    All campers should wear lightweight clothing, a hat, and shoes appropriate for their camp. For sports camps and camps with sports activities, campers should wear athletic shoes. A camper without appropriate footwear may be limited in activities.

    We strongly encourage all campers in all programs to apply sunscreen before coming to camp, and also ask that they bring their own sunscreen labeled with their name. We make every effort to remind campers to reapply sunscreen (especially for outdoor camps) and will assist our younger participants as needed.

    Summer Studies
    Dress for academic programs is informal but neat and must be appropriate for a classroom setting. St. Stephen's and St. Agnes School students taking Summer Studies courses are asked to adhere to the dress-down rules that are followed during the regular school year.

    What Not to Wear or Bring
    Clothing with inappropriate logos or sayings
    Clothing with tears or holes
    Weapons
    Valuables
     

Visiting Our Campuses

We encourage parents and guardians to visit our campus to watch a camp performance, demonstration, or gameor simply to say hello! To ensure the safety of our campers, we have a few policies and procedures in place for visitors. As our building doors are locked, we ask all adult visitors to use the intercom system at each main entrance, check in at the front desk or office, and wear a name badge while on campus.
 

Questions? Contact Us!

Summer Programs Office
703-212-2777
Age 3-Grade 12 coed Episcopal day school in Alexandria, Virginia

Campuses

List of 3 items.

  • Lower School

    Age 3-Grade 5
    400 Fontaine Street
    Alexandria, Virginia 22302
  • Middle School

    Grades: 6-8
    4401 West Braddock Road
    Alexandria, Virginia 22304
  • Upper School

    Grades: 9-12
    1000 St. Stephen's Road
    Alexandria, Virginia 22304