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About Us

Parent Guide

Welcome to our Parent Guide. Here you will find the answers to many of your questions regarding our summer camps and studies. If you don't find what you are looking for, please do not hesitate to contact Summertimes at summerprograms@sssas.org.

List of 8 items.

  • Lunches and Snacks

    Unless stated otherwise in the camp description, campers are expected to bring their own lunches, snacks, and drinks. Please send a lunch that does not need to be refrigerated or heated.
  • What to Wear and Bring

    Dress for camps and summer classes is comfortable, while being weather- and activity-appropriate. All personal items should be labeled with the camper's first and last name. Summertimes is not responsible for lost items.
     
    All Camps
    All campers should wear lightweight clothing, a hat, and shoes appropriate for their camp. For sports camps and camps with sports activities, campers should wear athletic shoes. A camper without appropriate footwear may be limited in activities.

    We strongly encourage all campers in all programs to apply sunscreen before coming to camp, and also ask that they bring their own sunscreen labeled with their name. We make every effort to remind campers to reapply sunscreen (especially for outdoor camps) and will assist our younger participants as needed.

    Summer Studies
    Dress for academic programs is informal but neat and must be appropriate for a classroom setting. St. Stephen's and St. Agnes School students taking Summer Studies courses are asked to adhere to the dress-down rules that are followed during the regular school year.

    What Not to Wear or Bring
    Clothing with inappropriate logos or sayings
    Clothing with tears or holes
    Weapons
    Valuables
     
  • Drop-Off and Pick-Up

    Parents and guardians may drop-off their camper via the carpool line no earlier than five minutes before camp begins. For some camps, camp staff members will escort campers from the carpool line to their camp locations.
     
    For dismissal, any individual picking up a camper must display the pick-up authorization card (sent via email to registered families) in their car window or present it to camp staff. Only individuals listed in the “Guardian” and “Emergency Contacts” sections of the camper’s registration account will be allowed to pick up the camper. If an authorization card is not presented at pick up, the guardian’s identity will have to be verified with a government-issued I.D. If an individual picking up a camper is not listed in the online registration account as a “Guardian” or “Emergency Contact,” Summertimes staff will have to contact the camper’s guardians to confirm that the individual is allowed to pick up the camper.
     
  • Camper Absences

    CAMPER ABSENCES
    Please notify Summertimes by phone (703-212-2777) or email (summerprograms@sssas.org)  if your camper is going to be absent. Summertimes does not pro-rate or refund for partial attendance.
  • Camper Conduct and Behavior

    Summertimes expects appropriate and safe conduct from all campers, whether on or off our campuses. Summertimes campers are accountable for their conduct to all staff members, at all times. If a camper’s behavior is deemed inappropriate or unsafe, the program Director will contact the camper's guardians. Summertimes reserves the right to require camper withdrawal for behavioral and/or disciplinary problems we determine to be persistently disruptive or unsafe. In the event of a required withdrawal, refunds will not be issued for termination related to behavior and conduct.
  • Extended Day

    Extended Day is provided for campers ages 5 and above. If you would like to learn more about our Extended Day program please visit the Extended Day page.
     
  • Medication

    Please note that all children under 18 years, as minors, are not permitted to receive medications without parental written consent. If a camper requires any medication while at camp, Summertimes must receive a completed Medication Authorization Form, signed by a parent or legal guardian and a physician, prior to attending camp. At the start of camp, the medication should be brought to the Summer Programs Office by a parent or guardian. Both prescription and non-prescription medication should be in the original container with the direction label attached. Medications will only be administered to the name identified on the label and in accordance with the prescriber’s instructions pertaining to dosage, frequency, and route. 

    Children with Asthma
    The Medication Authorization Form must be completed and signed by a parent or legal guardian and a physician prior to attending camp. For children with asthma, the Asthma Action Plan must be completed and signed by a parent and a physician.

    Children with Allergies
    Please keep in mind that we are not a nut-free campus. Unless stated otherwise in the camp description, campers are expected to bring their own lunches. Please keep in mind that potential allergens may be present in other camper’s lunches. If a camper requires that an EpiPen be available while at camp, the Medication Authorization Form must be completed and signed by a parent or legal guardian and a physician prior to attending camp. In addition, the Allergy Emergency Care Plan must also be completed and signed by a parent or legal guardian.
  • Camper Photos

    For many of our camps, Summertimes will be taking pictures and distributing to them to parents. Please note that we will do our best to capture each camper in a photo, but we cannot guarantee that we will be able to do so.

    By registering and participating in a Summertimes summer program, you are authorizing Summertimes to photograph, video, publish, republish, adapt, exhibit, perform, reproduce, edit, modify, make derivative works, distribute, display or otherwise use or reuse the program participant's image, voice and/or likeness in connection with any Summertimes summer program-related communication in all markets, media, or technology now known or hereafter developed. This authorization is continuing until revoked by a camper’s parents/legal guardians in writing delivered to Summertimes.

Visiting Our Campuses

We encourage parents and guardians to visit our campus to watch a camp performance, demonstration, or gameor simply to say hello! To ensure the safety of our campers, we have a few policies and procedures in place for visitors. As our building doors are locked, we ask all adult visitors to use the intercom system at each main entrance, check in at the front desk or office, and wear a name badge while on campus.
 

Questions? Contact Us!

Summer Programs Office
703-212-2777
Age 3-Grade 12 coed Episcopal day school in Alexandria, Virginia

Campuses

List of 3 items.

  • Lower School

    Age 3-Grade 5
    400 Fontaine Street
    Alexandria, Virginia 22302
  • Middle School

    Grades: 6-8
    4401 West Braddock Road
    Alexandria, Virginia 22304
  • Upper School

    Grades: 9-12
    1000 St. Stephen's Road
    Alexandria, Virginia 22304