COVID-19 Policies and Procedures
Summertimes camps and classes adhere to COVID-19-related practices and protocols issued by the Center for Disease Control (CDC), the American Camp Association (ACA), the Department of Social Services (DSS) for the Commonwealth of Virginia, and the City of Alexandria Health Department. As we approach Summer 2021, we will implement the most current recommendations issued by these organizations. These protocols may include camper cohort sizes, physical distancing, maximization of outdoor time, and strict screening and cleaning procedures. With that said, even with the implementation of these screening procedures and protocols, it is impossible to eliminate all risk related to COVID-19. We have confidence in our policies, which are supported by CDC and DSS guidance, but we cannot promise that risk of infection will be eliminated. Please reach out to the Summer Programs Office at firstname.lastname@example.org if you have any questions.
Know Before You Go
Camp Structure and Physical Distancing. As the health and safety of our campers and staff is our top priority, we are prepared to structure our camps and classes per the latest COVID-19-related guidelines. Campers in larger camp programs may be subdivided into groups, or cohorts, depending on status of the pandemic. If it is recommended, we will limit cohort mixing. Additionally, Camps and classes will maximize outdoor time
Parent/Guardian Agreement. As part of the Summertimes registration process, parents and guardians will be required to sign a Parent Agreement. By signing this form, parents/guardians acknowledge the inherent risk in attending in-person summer programs, regardless of any risk mitigation on the part of Summertimes, and they agree to abide by Summertimes’s safety protocols.
Our Refund Policy for Summer 2021. Given that many families are not certain about what conditions may be this summer, we are temporarily modifying our regular refund policy. For Summertimes 2021, you may cancel your child’s camp or class registration and receive a full refund (minus the $25 administrative fee) if you make your request prior to June 1. Beginning June 1, all registration fees are non-refundable. For full details related to registration and our refund policy, please visit our Registration details page.
Pool Time. As summer approaches, we will make a determination as to whether pool time is permissible and/or possible based on the most current COVID-19-related guidance, and on whether the City of Alexandria is able to open its pools. If pool time for camps that normally visit the pool is not possible this summer, we will offer campers plenty of water play time instead!
Extended Care. Extended Care will be offered this summer. Please visit the Extended Care page for more details.
Drop-Off and Wellness Screening Procedures
We will be requiring all parents and guardians driving onto our campuses to proceed to the carpool lane for drop-off and wellness screening. Please do not exit your car; a screener will come to your car. If you have campers at the Lower School campus in two different buildings, please drop your campers off at the building for your youngest camper. If you will be walking to camp, campers must be escorted by a guardian who will wait with the camper while they are screened. Summer Academics students who are old enough to drive themselves or walk home by themselves may arrive unaccompanied.
During wellness screening, the student’s temperature will be taken with a touchless thermometer. If the student’s temperature is below 100 degrees, the student will then be asked screening questions related to COVID-19 symptoms. If the student’s temperature is above 100 degrees, or if the student answers “yes” to any of the screening questions, the student will not be permitted to attend camp or class that day. Recognizing that students’ temperatures might be elevated on hot days or after any activity, temperatures may be taken more than once if a “cool down” period is deemed necessary.
Once the screening has been completed, the guardian may depart. Campers will then be escorted to their “home base” building or field and use hand sanitizer prior to entry. Summer Academics students will be directed to use hand sanitizer prior to building entry.
Physical Distancing, Masks, and Cleaning Protocols
Summertimes will do its best to ensure proper physical distancing between campers and students. With that said, we cannot promise campers will be 6 feet apart at all times. If current guidance recommends maintaining cohorts, cohorts will also not mix. Campers will be given regular reminders to maintain physical distance from other campers, and counselors will give a safety briefing at the start of each camp day to reinforce physical distancing. Students in Summer Academics classes will be seated at desks or stationed at easels/tables spaced 6 feet apart.
All staff, campers, and students must wear a face mask. Masks are required on campus at all times unless otherwise authorized by a faculty or staff member (e.g., mask breaks or while eating or drinking.) Please note that we will determine our specific mask policy with respect to outdoor activities and sports as we approach the summer. We will base this determination on the most current CDC and Alexandria City Health Department guidelines, and in concert with the SSSAS medical team and the SSSAS Department of Athletics.
Fabric masks must be cleaned regularly. Additional information on masks and face coverings are as follows:
- Cloth or disposable masks are required on campus – both inside and outside – until further notice. As we approach summer and as guidance is modified, we will make any necessary adjustments to our mask policy.
- Gaiters, bandanas, and masks with valves or vents are not acceptable.
- Like all clothing worn to school, masks must be in line with our school dress code. Masks must be void of images or text that pertain to, or encourage, the use of alcohol, drugs, tobacco or related products. In addition, masks with inappropriate, suggestive, or derogatory pictures or phrases may not be worn. Logos that are in keeping with these guidelines are permissible.
- All community members should have an ample supply of additional masks in order to use a clean mask daily and should keep a clean, spare mask at school.
- Masks must have a proper fit in which the nose and mouth are covered.
Cleaning and Disinfecting.
All camp and building facilities will be cleaned with disinfectant on a nightly basis, and high-touch surfaces, such as doorknobs, light switches, and desks, will be cleaned with an EPA-approved cleaning solution by camp staff throughout the day.
Although shared materials will be limited, to the extent a camp or class uses shared materials, students will be asked to wash their hands prior to using the materials and after using the materials. We will do our best to limit the number of shared spaces.
Campers and students will use hand sanitizer upon entry of any building, throughout the day, and before pick-up, and frequent handwashing will be enforced.
Summertimes will require any campers and students to stay home when any symptoms of illness are present. Should a camper or student become ill while at Summertimes, they will be sent to the on-site nurse on their campus. If our nurse deems the illness to be non-COVID-19 related, the camper or student will remain in the nurse’s office until they can be picked up by a guardian or sent home.
If the nurse determines that a camper or student is displaying symptoms related to COVID-19, the camper or student will be placed in an isolation area near the nurse’s office. Summertimes will notify the City of Alexandria Health Department and follow any guidance related to cleaning and disinfecting facilities, and perform contact tracing as necessary. Should a camper or student be diagnosed with COVID-19, Summertimes will inform those who have had close contact with the camper/student to stay home and self-monitor for symptoms and to follow CDC guidance if symptoms develop.
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