COVID-19 Policies and Procedures
Summertimes camps and classes strives to adhere to COVID-19-related practices and protocols issued by the Center for Disease Control (CDC), the American Camp Association (ACA), the Virginia Health Department, and the City of Alexandria Health Department. As these recommendations are constantly evolving and changing, Summertimes policies may be updated throughout the summer. At any given time, these protocols may include camper cohort sizes, physical distancing, maximization of outdoor time, and strict screening and cleaning procedures. With that said, even with the implementation of these screening procedures and protocols, it is impossible to eliminate all risk related to COVID-19. We have confidence in our policies, which are supported by CDC guidance, but we cannot promise that risk of infection will be eliminated. Please reach out to the Summer Programs Office at firstname.lastname@example.org if you have any questions.
Know Before You Go
Camp Structure and Physical Distancing. As the health and safety of our campers and staff is our top priority, we strive to structure our camps and classes per the latest COVID-19-related guidelines. We will limit the mixing of campers from different camps and classes to the best of our ability, and we will encourage physical distancing between campers and students. Additionally, camps and classes will maximize outdoor time.
Parent/Guardian Agreement. As part of the Summertimes registration process, parents and guardians are required to sign a Parent Agreement. By signing this form, parents/guardians acknowledge the inherent risk in attending in-person summer programs, regardless of any risk mitigation on the part of Summertimes, and they agree to abide by Summertimes’ safety protocols.
Our Refund Policy for Summer 2021. Given that many families are not certain about what conditions may be this summer, we are temporarily modifying our regular refund policy. For Summertimes 2021, you may cancel your child’s camp or class registration and receive a full refund (minus the $25 administrative fee) if you make your request prior to June 1. Beginning June 1, all registration fees are non-refundable. For full details related to registration and our refund policy, please visit our Registration details page.
Pool Time. Due to COVID restrictions implemented by City of Alexandria on its pools, we will have limited access to pools this summer. If your child is attending a camp with pool time, you will be notified via the camp’s welcome letter (typically emailed about a week prior to camp).
Extended Care. Extended Care will be offered this summer. Please visit the Extended Care page for more details.
Drop-Off and Wellness Screening Procedures
We will be requiring all parents and guardians driving onto our campuses to proceed to the carpool lane for drop-off and wellness screening. Please do not exit your car; a screener will come to your car. If you have campers at the Lower School campus in two different buildings, please drop your campers off at the building for your youngest camper. If you will be walking to camp, campers must be escorted by a guardian who will wait with the camper while they are screened. Summer Academics students who are old enough to drive themselves or walk home by themselves may arrive unaccompanied.
As always, we ask that you keep children showing signs of illness at home. We encourage you to take your child’s temperature at home if you suspect they are ill. When you arrive on campus, you will then be asked health screening questions related to COVID-19 symptoms. If the camper or student answers “yes” to any of the screening questions, they will not be permitted to attend camp or class that day.
Once the screening has been completed, the guardian may depart. Campers will then be escorted to their “home base” building or field and use hand sanitizer prior to entry. Summer Academics students will be directed to use hand sanitizer prior to building entry.
Physical Distancing, Masks, and Cleaning Protocols
Summertimes will do its best to ensure proper physical distancing of 3 feet between campers and students. With that said, we cannot promise campers will be 3 feet apart at all times. Campers will be given regular reminders to maintain physical distance from other campers, and counselors will give a safety briefing at the start of each camp day to reinforce physical distancing. Students in Summer Academics classes will be seated at desks or stationed at easels/tables spaced 3 feet apart.
The CDC issued updated guidance for camps with respect to mask wearing on May 28, 2021. Please note that the Virginia Health Department and the Alexandria City Health Department have not issued their own guidance, and our policy may be modified if Commonwealth or City mandates differ from CDC guidance. As of June 4, 2021, our Summertimes masking policy is as follows:
- Indoors: All campers and staff over the age of 2, regardless of vaccination status, must wear masks unless eating or drinking
- Outdoors (including outdoor sports camps): Masks are not required unless there is sustained close contact (ex: campers gathered around a small table or sitting huddled together). We will encourage all campers and students to maintain 3 ft of physical distance when unmasked outside.
Fabric masks must be cleaned regularly. Additional information on masks and face coverings are as follows:
- Gaiters, bandanas, and masks with valves or vents are not acceptable.
- Masks must be void of images or text that pertain to, or encourage, the use of alcohol, drugs, tobacco or related products. In addition, masks with inappropriate, suggestive, or derogatory pictures or phrases may not be worn. Logos that are in keeping with these guidelines are permissible.
- All community members should have an ample supply of additional masks in order to use a clean mask daily and should keep a clean, spare mask in their bag.
- Masks must have a proper fit in which the nose and mouth are covered.
Cleaning and Disinfecting.
All camp and building facilities will be cleaned with disinfectant on a nightly basis, including high-touch surfaces such as doorknobs and light switches.
Although shared materials will be limited, to the extent a camp or class uses shared materials, students will be asked to wash their hands prior to using the materials and after using the materials. We will do our best to limit the number of spaces shared between different camps and classes.
Campers and students will use hand sanitizer upon entry of any building, throughout the day, and before pick-up, and frequent handwashing will be enforced.
Summertimes will require any campers and students to stay home when any symptoms of illness are present. Should a camper or student become ill while at Summertimes, they will be sent to the on-site nurse on their campus. If our nurse deems the illness to be non-COVID-19 related, the camper or student will remain in the nurse’s office until they can be picked up by a guardian or sent home.
If the nurse determines that a camper or student is displaying symptoms related to COVID-19, the camper or student will be placed in an isolation area near the nurse’s office. Summertimes will notify the City of Alexandria Health Department and follow any guidance related to cleaning and disinfecting facilities, and perform contact tracing as necessary. Should a camper or student be diagnosed with COVID-19, Summertimes will inform those who have had close contact with the camper/student to stay home and self-monitor for symptoms and to follow CDC guidance if symptoms develop.
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