{"id":639,"date":"2021-01-20T22:14:46","date_gmt":"2021-01-20T22:14:46","guid":{"rendered":"https:\/\/www.summertimes.org\/?page_id=639"},"modified":"2023-12-13T15:36:37","modified_gmt":"2023-12-13T20:36:37","slug":"faq","status":"publish","type":"page","link":"https:\/\/www.summertimes.org\/details\/faq\/","title":{"rendered":"Frequently Asked Questions"},"content":{"rendered":"
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Frequently Asked Questions<\/h1><\/div>\r\n \"wave\r\n \"wave\r\n \"wave\r\n \"wave\r\n <\/section>\n\n\n
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How can I register?<\/h3>
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Register online! Registration will open on January 15, 2024, at 8:00 am. Click on \u201cRegistration\u201d at the top of the page or on any program page to get started. You may register for a camp session up until 12:00 p.m. on the Friday before the start of the next week\u2019s session. Registration closes at 12:00 p.m. each Friday for the following week.\u00a0<\/p>\n<\/div><\/div>\n\n\n\n

What age must my child be to attend Summertimes?<\/h3>
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We offer Junior Day Camp for rising preschoolers (ages 3 and 4). For any program open to rising Kindergarteners, your camper must be at least 5 years old at the time of the camp session to attend. Otherwise, please reference the “rising grades” listed under each camp description.

In order to register for Extended Care, your camper must be at least 5 years old. We do not offer Extended Care for our Jr Day Camp.<\/p>\n<\/div><\/div>\n\n\n\n

Does my child need to be potty-trained to attend camp?<\/h3>
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Yes, all campers must be fully potty-trained to attend any Summertimes program. Your child must be sent to camp in underwear; campers cannot attend camp in pull-ups, diapers, or swim diapers.<\/p>\n<\/div><\/div>\n\n\n\n

What is your refund policy?<\/h3>
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At the time of registration, a $100.00 non-refundable deposit for each camp session is due. Your account will also be charged a non-refundable $25.00 administrative fee per camper. You may cancel your registration and receive a refund of any amounts paid in excess of the non-refundable deposit(s) and non-refundable $25.00 administrative fee if you notify the\u00a0Summer Programs Office<\/a>\u00a0no later than May 14. Beginning May 15, all registration fees are non-refundable<\/strong>. Summertimes does not allow make-up days or prorate for any absence from a program, including illness, dismissal, or other separation from the Summertimes program. Upon request by a parent or guardian, Summertimes may allow a camper to switch to a different program session in its discretion and depending on availability.\u00a0<\/p>\n<\/div><\/div>\n\n\n\n

Do you offer extended care?<\/h3>
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Yes! For our rising K through 8th grade campers and students, we offer Morning Care from 7:30 a.m. until 9:00 a.m., and Afternoon Care from 3:00 p.m. until 6:00 p.m. Please visit the Extended Care page<\/a> for more details. Please note that we do not offer extended care for campers in our Summertimes Jr Day Camp or for half-day camps ending at noon.<\/p>\n<\/div><\/div>\n\n\n\n

Do you offer transportation between the SSSAS campuses?<\/h3>
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There is a morning shuttle that departs the Lower School campus at 8:30 a.m., with stops at the Middle School and Upper School campuses. There is also an afternoon shuttle that departs the Upper School campus at 3:05 p.m., with stops at the Middle School and Lower School campuses. While this is a free service, please register for intercampus shuttle service at the time of registration. If your child is registered for Extended Care (Morning Care or Afternoon Care) and their camp is located at the Middle School or Upper School campuses, they will be automatically included in shuttle service; please do not register for shuttle service if your child is enrolled in Extended Care.<\/p>\n<\/div><\/div>\n\n\n\n

Do you provide lunch?<\/h3>
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You may order lunch for your camper on a weekly basis from our partner, Fairfax Food Services. For lunch program details, please visit our Lunch Program page<\/a>.<\/p>\n\n\n\n

Campers may always bring a bagged, insulated lunch. All campers attending a field trip-based camp should bring a bagged lunch.<\/p>\n<\/div><\/div>\n\n\n\n

Is Summertimes nut-free?<\/h3>
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No, our programs and SSSAS campuses are not nut-free. Please contact the Summer Programs Office<\/a> with any questions or concerns.<\/p>\n<\/div><\/div>\n\n\n\n

When will I receive information on my child’s camp session?<\/h3>
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The week before your child’s camp session, you will receive a welcome letter specific to your child’s camp. This letter will contain all the necessary details related to drop-off, pick-up, plan for the week, what to bring, and what to wear. Some of these details may be available on that camp’s webpage.<\/p>\n<\/div><\/div>\n\n\n\n

What medical forms do you require?<\/h3>
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Please see our Registration page<\/a> for detailed information about required medical forms.<\/p>\n<\/div><\/div>\n\n\n\n

It’s tax season! How do I obtain a receipt for the previous summer or the EIN of Summertimes?<\/h3>
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At any time, you can log into your Summertimes account to download and print an invoice from your dashboard. After logging into your Summertimes account, click on the appropriate camp season to reach your dashboard. On your dashboard under “Financial,” click “Download Printable Season Account Statement.” Summertimes’ EIN is located in the upper right-hand corner of your invoice.<\/p>\n<\/div><\/div>\n\n\n\n

How does the waitlist work?<\/h3>
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Waitlists are maintained in the order of registration. If a space becomes available in a waitlisted session, we will reach out to the first camper on the waitlist to see if they would like to claim the spot. We will not automatically register the first camper on the waitlist without confirming first with the waitlisted camper in the event their plans have changed. If you would like to have your camper’s name removed from a waitlist, we would greatly appreciate it if you reach out to the Summer Programs Office to let us know. If you want to add your child’s name to a waitlist, your credit card will not be charged unless and until a space opens and we process your registration. You can register your child for a session and waitlist them for a different camp in the same session.<\/p>\n<\/div><\/div>\n\n\n\n

Do you offer financial assistance?<\/h3>
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For our Summer Academics courses, financial assistance may be available to SSSAS students who receive financial aid during the regular school year. A written request for aid is required. We currently do not offer financial assistance for camp programs.<\/p>\n<\/div><\/div>\n<\/section>\n\n\n

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Get In Touch!<\/h3>

Have other questions not covered above?
\nFill out the form below to get in touch.<\/p>\n<\/div>\r\n <\/section>\n\n